Payroll Coordinator

Deadline: 
Friday, January 26, 2018
District/Organization: 
Bloomfield Hills Schools
Position Details: 

Job Summary:

The Payroll Coordinator reports to the Director of Human Resources and Payroll and is responsible for coordinating the preparation and processing of the District’s biweekly payroll.

Salary:

$49,691 - $63,163 – Twelve-month position

Excellent benefits, including vacation and paid leave time.  

Qualifications and experience:

  • High School diploma or general education degree (GED), and a minimum of one year related experience and/or training.  Associate’s degree or CPP preferred. 
  • Michigan public school and B-Plus software experience desired.
  • Demonstrated Excel proficiency.

PRIMARY PURPOSE:

To coordinate the preparation and processing of the District’s biweekly payroll, including processing timesheets, deductions, attendance, report generation, payroll reconciliation, preparation and filing of quarterly tax reports, W2 preparation and distribution.

REPORTS TO:  Director of Human Resources and Payroll

DUTIES AND RESPONSIBILITIES:

  • Process all payroll jobs, verifying accuracy of output and preparing necessary changes. 
  • Review timekeeping system records to verify accuracy of time and attendance.
  • Responsible for systems administration of the District’s automated timekeeping system.  Maintain the existing database security.
  • Process all deductions for tax shelter annuities and direct deposit.  Complete any necessary reports, forms and spreadsheets related to these deductions.
  • Upload benefit payroll deductions and additional compensation from 3rd party vendor annually or as needed.
  • Calculate, process, and input all employee garnishments, federal and state levies, and court-ordered deductions required by law for each payroll.
  • Prepare all cash transfers for payroll funding as well as check requests for all payroll related liabilities for processing by the accounting department.
  • Prepare all payroll tax forms for payment of federal, state and city taxes, request funds through the accounting department, and direct timely deposits of these tax liabilities.
  • Process biweekly retirement reports including research through the Payroll system, request funds through the accounting department for payment of the District’s payroll retirement obligation and various tax-deferred purchases.  Reconcile and correct retirement reporting errors as needed in the state retirement system on a per-payroll basis.
  • Provide MESC with monthly and quarterly statistics.  Prepare monthly statistics reports to Jolts and Department of Labor.  Prepare monthly new hire report.
  • Prepare student report to determine retirement and FICA eligibility.
  • Supply District staff with various lists and labels on an as-needed basis through computer programs.
  • Assist employees, departmental secretaries, tax shelter annuity representatives, bank personnel, and union representatives with payroll related questions.
  • Prepare audit schedules for the District’s annual financial audit. 
  • Prepare quarterly tax returns.
  • Prepare and distribute W-2s to all District employees on an annual basis.
  • Reconcile each payroll for use in preparation of quarterly and annual tax returns.  Reconcile all payroll related liabilities.
  • Coordinate the reconciliation process of each payroll, working in conjunction with the payroll records secretary to document corrective transactions.  Process interface for automated time and attendance systems.  Process all corrections as needed.
  • Enter tax, retirement and direct deposit screens into HRIS (BPlus) system.
  • Monitor and determine student status.
  • Provide copies of payroll information for yearly audit.
  • Answer incoming Human Resources and Payroll telephone calls.
  • Retrieve information from microfiche as needed.
  • Investigate and resolve payroll discrepancies.
  • Participate in semi-monthly Personnel and Payroll meetings.
  • Perform other duties as assigned.

GENERAL:

This position requires a high level of organizational and accounting skills, including proficiency in electronic spreadsheets and the ability to prioritize tasks.  Requires a high degree of initiative and requires that the individual work independently with minimum supervision.  Computer skills, Excel proficiency and the ability to work in a positive manner with a variety of people are essential.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED), and a minimum of one year related experience and/or training.  Associate’s degree or CPP preferred.  Michigan public school and B-Plus software experience desired.

LANGUAGE SKILLS:

Ability to read and interpret documents such as financial and regulatory compliance, safety rules, operating and maintenance instructions, and procedure manuals.  Ability to compose routine reports and accurate and articulate correspondence.  Ability to speak effectively before groups of employees.

MATHEMATICAL SKILLS:
 

Ability to calculate figures and amounts; ability to compute percentages and to interpret graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:

Personal computer skills necessary.  Ability to apply knowledge of current research and theory in specific field.  Ability to establish and maintain effective working relationships with staff and the school community.  Ability to speak clearly and concisely both in oral and written communication.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk and hear.  The employee frequently is required to walk and reach with hands and arms.  The position frequently requires non-stop typing on the computer.  The position requires the individual to meet deadlines with severe time constraints and to interact with the public and other workers.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  Some extended hours are occasionally required of the employee. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is most often quiet, but occasionally moderate to loud.  The employee must work with the public and other staff, continuously meeting multiple demands from several people. 

Individuals interested in making application for this position must apply online for Job Code 18-CORD-01 at:  www.bloomfield.org

It is the policy of the Bloomfield Hills Schools not to discriminate on the basis of race, color, religion, national origin, sex, age, height, weight, marital status, disability, genetic information, or any other reason prohibited by applicable laws,  in its programs, services, activities, or employment practices.  Inquiries related to discrimination on the basis of disability should be directed to the Section 504 Coordinator:  Pam Schoemer, Director of Special Education, 7273 Wing Lake Road, Bloomfield Hills, MI 48301, (248) 341-5415.  Direct all other inquiries related to discrimination to: Christine Barnett, Assistant Superintendent for Human Resources and Labor Relations, 7273 Wing Lake Road, Bloomfield Hills, MI 48301, (248) 341-5425. 

 

Email: 
sarnold@bloomfield.org
Job Type: