Assistant Superintendent for Administrative Services

Friday, July 20, 2018
Traverse Bay Area Intermediate School District
Position Details: 

TITLE:                                               Assistant Superintendent for Administrative Services

CLASSIFICATION:                          Level V

LOCATION:                                      TBAISD Administration Office


EFFECTIVE DATE:                           August, 2018


REPORTS TO:                                    Superintendent

SUPERVISES:                                     Business Manager, Payroll, Accounting, Human Resources, Information

                                                                Technology and General Operations


-    M.B.A. and/or M.A. in educational administration with emphasis in Human Resources.

-     State of Michigan School Administrator Certification in central office or meet all state requirements for Chief Financial


-     Minimum of five to seven years of previous school finance experience, related experience and/or training.

  • Knowledge of Public Employment Relations Act (PERA), the Michigan Employment Relations

      Commission (MERC), the Americans with Disabilities Act (ADA), Fair Labor Standards Act

      (FLSA), PA 54 of 2011, PA 152 of 2011, PA 300 of 2012, Worker’s Compensation, Unemployment

      Compensation, and other applicable employment and school laws.

  • Knowledge of labor contract negotiations and administration.
  • Knowledge of software and operations of computerized financial accounting systems.
  • Strong analytical and critical thinking skills.
  • Excellent financial and business acumen, with the ability to quickly assimilate numbers and reports and provide well-reasoned, thoughtful, and succinct reports and recommendations.
  • Strong communication and interpersonal skills.
  • Ability to provide leadership to multiple departments within the organization.


EMPLOYMENT TERMS:               

12-month position, two (2) year contract renewable annually, subject to all rules and regulations covering professional personnel and as a minimum the fringe benefits covering the professional employees.


EVALUATION:  Performance will be evaluated by the Superintendent.




  1. Supervises the activities of payroll, accounts payable, accounts receivable, general accounting, cash management, internal accounts, budget, staff allocations, property control/disposition, and worker’s compensation.
  2. Supervises the preparation of financial reports and documents for submission to the State Department of Education.
  3. Coordinates the activities of all external financial auditors and acts as a liaison between the District and the State Auditor General’s office.


  1. Makes sound recommendations regarding personnel management, recruiting, selection, transfer, retention, evaluation, and dismissal procedures.
  2. Administers and interprets all employee contracts.
  3. Advises the Superintendent on business, financial, and personnel affairs.


  1. Provides direction, supervision and administration for data systems and analysis and information technology programs and services.
  2. Provides leadership within the ISD and across the districts we serve to establish a vision for information technology programs, services and purchasing. 
  3. Administration of E-rate program.


  1. Responsible for facility and district operations including oversite/supervision of custodial/maintenance staff.
  2. Responsible for oversite of contracted transportation.
  3. Responsible for oversite of school vehicles.
  4. Responsible for annual training of staff.
  5. Participation in Northern Michigan Transportation Consortium.


  1. Works with administrators and board members in constituent districts and with district personnel in

        collecting and evaluating data.

  1. Reports, with the approval of the Superintendent, conclusions secured from studies to

        appropriate parties.

4.     Has responsibility for preparing suggested policy and administrative guideline revisions for

        review by the Superintendent prior to submittal to the Board for approval.

5.     Works with administrators and constituent board members on assignment by the


6.     Furnishes reports and conclusions of research projects as directed by the Superintendent.

7.     Directs pupil accounting audits.

8.     Assists LEA business operations in efforts to assure their efficient and accurate fiscal management.

9.     Serves as the District's Civil Rights Coordinator

10.  Performs other duties as assigned by the Superintendent.