Director of Business and Finance

Saturday, September 1, 2018
Ypsilanti Community Schools
Position Details: 

REPORTS TO:                                  The Superintendent of Schools

SALARY RANGE:                             According to Administrative Salary Schedule

START DATE:           I                       mmediate or when mutually agreed upon.


SUMMARY:  To facilitate, supervise and monitor district business operations/functions with trust and integrity.


1.     Master's Degree In Business Administration; or MBA with CPA Certificate; or Master's Degree in School Administration with experience in School Finance.

2.     School Business Official endorsement preferred, but not required.

3.     Ability to manage a broad scope of financial operations with fiscal accountability.

4.     Ability to effectively manage time and resources.

5.     Must possess high expectations for work quality and work ethics.

6.     Is able to process confidential information and maintain the confidentiality of the data processed.

7.     Must be computer literate and proficient in Microsoft Office; Excel; and Spreadsheets.

8.     Ability to effectively communicate through written and verbal expression.

9.     Is able to relate to people, regardless of gender, race, ethnicity, disability, culture or religion in a positive manner.

10.  Must demonstrate a working knowledge of legal mandates, local, state and federal laws, and procedures appropriate for school district business services.

11.  Must provide evidence that he/she is free from communicable disease, including tuberculosis.  Such evidence shall consist of a physical examination and a tuberculin skin test and, if appropriate, an x-ray.  The cost of such examination shall rest with the employee.

12.  Experience in facility planning or construction management, a plus.

13.  Prior experience in labor relations and negotiations desired.

14.  Must pass a criminal background check.

15.  Other qualifications and requirements as deemed appropriate by the Board of Education.



1.       Takes responsibility for all district financial and business support services including involvement with payroll, purchasing and accounts receivable.

2.       Assumes responsibility for internal and external audits.

3.       Assumes responsibility for processes and procedures as well as the evaluation of district business/finance functions and operations.

4.       Serves as an advisor to the Superintendent, Board of Education and district personnel regarding budgeting, auditing, financial planning and non-instructional operations. 

5.       Provides direction and support to transportation, custodial/maintenance, security, food service and technology.

6.       Prepares the district's annual budget and any reports required by the County, State and Federal authorities.

7.       Keeps the Superintendent informed on the district budget and financial status, as affected by revenue and expenditure levels through the submission of monthly reports.

8.       Reports on district finances as requested by the Board of Education and the Superintendent.

9.       Ensures district compliance with all State and Federal guidelines and regulations for purchasing, bid specifications and all other financial transactions.

10.    Maintains an up-to-date inventory of district property, including the value of said property.

11.    Establishes and maintains efficient procedures and effective controls for the expenditure of school funds.

12.    Works with architects and project managers on new construction projects.

13.    Makes recommendations to the Superintendent and the Board in regards to needs and maintenance.

14.    Evaluates the performance of business office personnel and initiates the appropriate corrective action when necessary.

15.    Develops and implements a district long-range plan for debt elimination.

16.    Regularly reviews and appraises business services in terms of its ability to meet short and long term goals/objectives and institutes appropriate changes for maximum service productivity upon the approval of the Superintendent and/or the Board of Education.

17.    Serves on the District's Negotiation Team.

18.    Keeps abreast of the latest trends in business practices through attendance at conferences and workshops.

19.    Makes certain that the district's facilities are maintained in safe conditions.

20.    Attends all Board meetings and other meetings as directed including representing the district at County and State meetings.

21.    Serves on the Board Finance Committee.

22.    Serves as the district comptroller for risk management.

23.    Ensures compliance with OSHA and labor laws

24.    Ensures that safety inspections of all district facilities are performed on a regular basis

25.    Manages district investments, debt service funds, general funds, special revenue funds and fiduciary accounts.

26.    Takes responsibility for investigating options for the investment of all school district funds based on Board Policy.

27.    Prepares and submits tax resolutions for the Board.

28.    Takes responsibility for the timely transfer of funds from taxing authorities to the district.

29.    Monitors tax appeals and taxable valuation adjustments.

30.    Maintains proper systems of receipts and allocations of debt related tax receipts in accordance with GAAP.

31.    Assumes the responsibility for communicating the financial status of the district to the public and media.

32.    Monitors local, intermediate, State and Federal grant management.

33.    Other duties as assigned by the Superintendent.

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


LANGUAGE SKILLS:  Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to administrators, public groups/community and the Board of Education.


MATHEMATICAL SKILLS:  Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.  Ability to apply financial concepts such as compound interest, time value of money, tax rates and discounts.


REASONING ABILITY:  Ability to define problems, collect data, establish facts and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:  Personal computer and spreadsheet skills.  Ability to apply knowledge of current research and theory in specific field.  Ability to establish and maintain effective working relationships with students, staff and the school community.  Ability to speak clearly and concisely both in oral and written communication.  Ability to perform duties with awareness of all district requirements and Board of Education policies.



PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly


required to sit and talk or hear. The employee is occasionally required to stand and reach with hands and arms.  Specific vision abilities required by this job include close vision and distance vision.  Some driving is necessary.  Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints, interacting with the public and other workers.  Occasionally, the position requires the employee to work irregular or extended hours, direct responsibilities for the safety, well being or work output of other people and meet multiple demands from several people.



WORK ENVIRONMENT:  The work environment described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level of this environment is usually quiet.