Adult Ed Coordination
Bay-Arenac ISD Position Description
JOB TITLE: Adult Ed Coordinator
DEPARTMENT: Adult Education
REPORTS TO: Supervisor, Adult and Continuing Education
PREPARED BY: Brian McBride DATE: 12/15/16
APPROVED BY: Bruce Curtiss DATE: 12/15/16
NOTE: THIS WILL BE A CONTRACTED POSITION
This is a part-time, contracted, evening position. The Coordinator works approximately 28 hours/week, Monday through Thursday, from 2:30 PM to 9:30 PM from September through April. Daytime hours are worked in August and May, with a total of approximately 1070 hours over the course of the school year.
The Coordinator is responsible for the day to day running of the program, under the direction of the Supervisor. They review transcripts and help students plan a path towards graduation. They schedule students in appropriate classes and monitor their progress towards graduation. Experience with the Michigan Merit Curriculum is preferred. The Coordinator helps students with post-secondary and employment issues, and will work with outside agencies to find support for students. The Coordinator also coordinates ongoing student and program assessment.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Ensure compliance with WDA requirements for High School Completion and GED participants, including Adult Learning Plans, CASAS Assessments, MAERS Data, and Follow Up information.
- Create transcripts for all HSC and GED students.
- Track and update transcripts when students earn credits.
- Provide guidance and direction to students regarding coursework, program choice, eligibility, and career plans.
- Participate in registration of students.
- Coordinate tutoring efforts with students who may need additional assistance.
- Plan and organize a college night event for students.
- Serve as a GED examiner and administer the exam as needed.
- Coordinate and administer the SAT and MDE required test to eligible students annually.
- Prepare or help prepare any documents for students to present to outside agencies (i.e. Social Security, Friend of the Court, Department of Human Services, etc.).
- Assist in graduation ceremony by obtaining Delta Scholarship, ordering caps and gowns and diplomas, organizing and tracking eligible graduates, and participating in the ceremony.
Assist Supervisor and instructors with student discipline issues and document any incident reports, suspensions or other disciplinary action.
- Ensure student, staff, and building safety by conducting drills, managing access control doors in case of emergency, reviewing camera feeds.
- Oversee and communicate with the Security Guard on building/student issues.
- Work with instructors and office staff to conduct and document pupil count.
- Work with instructors to carry out the Academic Alert system.
- Oversee equipment check out procedures.
- Schedule and conduct student orientations.
- Support instructors and students with technology/data/grading/attendance, etc.
- Coordinate program social media pages.
- Field and handle student/staff/parent/customer questions and concerns.
- Serve as the administrator in charge in the absence of the Supervisor.
Other duties as required or needed by the supervisor or others.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Master’s Degree in Education, Counseling, Social Work or other human services related field; or a Bachelor’s Degree in one of those disciplines and at least 2 years experience in a related field.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear and operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds, such as filing boxes. Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.